Understanding Backstage View and View Tab in Microsoft Project


The project work area

In this article we will learn following:
  • Understanding the backstage view 
  • The project work area 
  • View Tab and Practical
backstage view

Backstage in Microsoft Project

When you want to do something with the data in your work area, such as save it so that you can access it again later, print it, share it with a colleague, send it to your boss, protect it from prying eyes, or whatever, you will need to access the Microsoft Office Backstage area of Microsoft Project. The Backstage is accessed using the File tab on the Ribbon. Rather than offering you commands on a Ribbon, Backstage occupies the entire screen and has a series of options down the left side. Here the Print option is active, and that is why you can see a preview of the work area and a series of print-related options on the right side of the Backstage. 
Backstage in Microsoft Project


The File tab on the Ribbon is not a normal tab – as you can tell by the fact that it is coloured. Clicking on the File tab launches a mini-program within Microsoft Project known as Backstage View. Backstage, as it’s known for short, occupies the entire screen although the tabs from the Ribbon still remain visible at the top. 
At the left of the Backstage is a navigation pane which is made up of Quick commands, smallish buttons which will perform an operation immediately, and largish tabs which display more options and information to the right of the screen. 
The whole underlying purpose of the Backstage is to allow you to protect your data, to share it with others, and to provide you with valuable information both about your data and the status of Microsoft Project. 


The main part of the Microsoft Project screen is made up of the work area where your project data is displayed. Remember, Project is really just two tables of data – tasks and resources. 
The work area shows you different aspects and sometimes combined views of this data. For example you can view your tasks and the resources assigned to them. 

The View Tab in Microsoft Project 

The View tab on the Ribbon provides you with access to the views for your project’s data. 
Notice, there is a Task Views grouping and a Resource Views grouping here! 

The View Tab in Microsoft Project

Built-In Project Views 

Microsoft Project contains 27 different built-in views for you. Seven of these views are available from the Task Views and Resource Views groupings on the View tab, while the full 27 are available from the More Views dialog box. Here’s a list of the 27 views – the ones marked with a (T) or (R) are accessible directly from the View tab of the Ribbon. 
Bar Rollup                 Multiple Baselines Gantt Task Details Form
Calendar (T)                 Network Diagram (T)         Task Entry
Descriptive Network Diagram Relationship Diagram Task Form
Detail Gantt                 Resource Allocation         Task Name Form
Gantt Chart (T)         Resource Form         Task Sheet
Gantt with Timeline Resource Graph         Task Usage (T)
Levelling Gantt         Resource Name Form         Team Planner (R)
Milestone Date Rollup      Resource Sheet (R)         Timeline
Milestone Rollup         Resource Usage (R)         Tracking Gantt 
Built-In Project Views

Built-In Project Views

Task Usases

Backstage View

View Tab

Resource sheet

Gantt Chart

Microsoft Project

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